Hospital & Healthcare Services

Management of Request for Proposal (RFP) Process for Hospital Based Physicians

Issuing a request for proposal (RFP) for a hospital-based physician (HBP) service line is a difficult process that should not be taken lightly.

The hospital C-suite should be clear on the goal of this effort. Hospital-based provider subsidies are often a major expense item, and reducing that expense is often a timely and politically charged undertaking that may disrupt everyday services. Another common goal is to improve services. In an Anesthesia Services RFP, the hospital may be acting on behalf of their surgeons who may want or need additional OR time or may be bringing in a new line of service. Regardless of the reason, hospitals are better served if they have carefully evaluated their current hospital-based services and associated financial support before each contract renegotiation. Issuance of an RFP, with understanding of potential service disruption and reasonable expectation of achievable results is a useful tool to consider.

The outcome of this process is only as good as the data provided to the respondents. One common mistake is inaccurate hospital data provided to all respondents in the RFP. The intent of an RFP is to communicate the exact needs of the hospital in order to generate accurate bids from organizations who have the capability to deliver the required service. It is certainly untenable when a hospital completes a service line transition and finds that its expenditure with the new group is higher than anticipated.

However, transitioning to a new hospital-based group has the potential to be a costly and disruptive endeavor. Enhance will work closely with your hospital to ensure your RFP includes all the data needed to drive a truly successful outcome:

  • Accurate case volume specific to each service line in OB, OR and Non-OR Anesthesia (NORA) sites (Cath Lab, Endo, Interventional Radiology, etc.)
  • Staffing expectations based on current volume and work flow, with ability to modify agreement with new vendor
  • Surgical Payor mix of all patients
  • Delineate specific specialty and sub-specialty needs such as TEE trained cardiac anesthesiologists or pediatric anesthesiologist fellowship training

EHC has the clinical, operational and financial experience to help guide your hospital through the entire process, from drafting the RFP document, assessing and vetting the respondents, finalizing contractual terms and transition plan, to successfully integrating the selected group.

We will work collaboratively with your hospital administration and medical and nursing staff to understand any specific OR and anesthesia issues, and will ensure that your hospital is able to navigate the RFP process in a confidential, expeditious and cost-effective manner.